Spring may be on its way but the evenings are still dark and the mornings gloomy – your office is vulnerable to intruders during the winter when there are fewer people on the streets and less visibility. Now is a great time to review your security arrangements and make sure your business property is as safe as it can be. It is much easier to spend time and a little money fixing problems now than a lot of time and even more money sorting things out after a break-in. Here are four key ways to make your business as difficult as possible for intruders to gain entry to – and as safe as possible for you and your employees.
Guests and Access
All guests and visitors should be registered at reception before entering the workplace, then accompanied at all times when in the building. Make a large space available for guests to wait before you can escort them to the meeting rooms or the interview rooms. Never leave the reception area unattended if there is open access to the street. If you have a part-time receptionist then consider an intercom entry or an audible entry bell. Never prop the entry door open for deliveries or when no one is around to let in visitors. And keep delivery personnel to the area in reception. Have the items distributed around the building by your own staff – don’t allow the delivery staff free access to the premises.
Monitoring and Surveillance
Keep an eye on all doors and windows and take note of any damage – fix broken locks immediately. If staff report problems to you, don’t wait to fix the security issue. Similarly, if someone reports suspicious activity or actions that are out of the ordinary then pay attention and don’t ignore the matter. Consider installing a fully integrated security system to protect your premises and its contents. Monitored security systems are the best for an office with expensive computer equipment and other sensitive equipment and information. A monitored system allows you to check the situation at the office even when you are not on the premises – you will be notified by phone of any potential problem and you can also log-in remotely to check the security status of the premises. If you already have a security system, make sure it is still meeting your needs. Consider upgrades if you have bigger premises or you need more comprehensive security coverage.
It is crucial to have a safe, well-lit parking area, particularly when staff arrive and leave in the dark. Install security cameras and make sure the area is free of bushes or trees that could provide a hiding place for a criminal. If you have a large business, make sure the entry to the car park is properly maintained with key-card entry or a lockable gate.
Information and Databases
Shred all old documents and have the waste removed as soon as possible. Make sure your computer virus protection and security systems are up-to-date and fully functional. Keep an inventory for insurance purposes of all your equipment and your software.
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